Keep your stormwater pond inspection-ready and your records in order.

Plain-English checklists, inspection forms, and recordkeeping tools for NC & SC HOA/POA boards and property managers whose ponds fall under a state stormwater permit.

Take the free Self-CheckSee the Starter Kit ($49)

Why boards get caught off guard

Quarterly inspections

NCDEQ's wet pond design guidance calls for inspections every quarter, plus one within 24 hours after storms over 1.0 in (over 1.5 in in coastal counties). Source: NCDEQ Stormwater Design Manual, C-3 Wet Pond.

Real penalties

NC law allows civil penalties for stormwater permit violations. Source: N.C.G.S. 143-215.6A.

Board turnover

Permits, O&M agreements, and inspection records often get lost when volunteers rotate off the board or the developer hands over control.

Concrete flared outlet with riprap carrying muddy stormwater during rain
After a storm: check inlets and outlets

Storms are when problems show up

Sediment, blocked grates, and eroding riprap are easiest to spot right after heavy rain. That is why the 24-hour post-storm inspection matters.

Free Pond Compliance Self-Check

Ten quick questions, about two minutes. You get a readiness score right away, and nothing you answer is stored.

Get the Starter Kit ($49)

Want a copy of your results and occasional pond-season reminders?

We'll email pond-compliance tips from HydroSteward. Unsubscribe anytime.

What we help you watch for

Concrete outlet structure at the edge of a wet pond with a newly graded grassy bank
Outlet structures
Wet pond in light rain with a grassy vegetated shelf and an inlet grate on the far bank
Vegetated shelf & inlets
Stormwater rushing over riprap rocks after heavy rain
Post-storm flow over riprap
White egret standing at the grassy edge of a stormwater pond
Healthy pond habitat

Kits

AVAILABLE AT LAUNCH

Starter Kit

$49

One-time purchase. Instant download (PDF, Word, Excel).

  • Permit & SCM profile worksheet
  • Annual compliance checklist (NC)
  • Wet pond inspection checklist for quarterly and post-storm inspections
  • Maintenance log (Excel)
  • Records-retention guide and records index
  • Every requirement tagged to its public source
Buy the Starter Kit
COMING SOON

Pro Kit

$149

Everything in the Starter Kit, plus a deadline tracker and a post-storm inspection report generator.

We'll email you when the Pro Kit launches. Unsubscribe anytime.

For property managers

Managing several associations? The Property Manager License ($399/yr) lets you use HydroSteward kits across up to 25 client associations, with kit updates for the year.

Get the license

HydroSteward Bot: upgrade path

Calm stormwater wet pond reflecting a tree line on a still day

Start free with the Pond Assistant template, then add as much help as your board needs.

A well-kept pond is a quiet pond: steady reminders and organized records keep it that way.

FREE

Pond Assistant template

$0

Do it yourself. Copy the free Grok Bot template and set it up on your own.

  • Guided setup questions for your permit and ponds
  • Inspection reminders, deadline tracking, and storm alerts
  • Field notes turned into NCDEQ-style inspection reports
  • Requires your own Grok Bot account
Get the free template
SETUP SERVICE

Bot Setup

$129

One-time. We get the Pond Assistant running for your association.

  • Guided onboarding call
  • Permit deadlines, quarterly reminders, and storm alerts configured
  • Records folder organized in your Google Drive or OneDrive
Book Bot Setup
PILOT: LIMITED TO 5 ASSOCIATIONS

Managed Support

from $39/mo

Per association. We keep your Pond Assistant running and current.

  • Monthly review of inspection reports
  • Deadline updates when your permit changes
  • Board-turnover handoff
  • Quarterly check-in

Pilot spots are limited. Join the waitlist and we'll email you when a spot opens. Unsubscribe anytime.

You pay your own Grok Bot costs directly. The bot drafts, and nothing is sent without your approval. Setup and Managed Support are organizational support, not engineering or legal advice.

FAQ

Does this kit make my HOA compliant?

No. It's an organizational aid. Your requirements come from your own State Stormwater Permit, recorded O&M Agreement, and approved plans. The kit helps you find, track, and document them.

Is there a yearly report or certification I have to file?

That depends on your permit. Check your permit document. The kit has a place to record any annual requirement and its due date.

Does it cover South Carolina?

The checklists are built around general NC requirements, and the recordkeeping tools work in SC too. SC associations should confirm details with SCDES and their local MS4.

Who should do the inspections?

Board members or managers can use the checklist for routine observations. For anything structural, or if your permit requires it, hire a qualified professional.

What format is it in?

PDF and Word guides plus an Excel workbook. Download right after purchase.